COUNTY COMMISSION MEETING

IPSWICH, SOUTH DAKOTA

June 17, 2008

The Edmunds County Board of Commissioners met at 9:00 A.M. on June 17, 2008 at the county courthouse.  Members present were:  Jack May, Edwin Miller, Norbert Jangula, Jeffrey C. Aman, and Delmar Schock.  Chairman Aman called the meeting to order at 9:00 A.M.  Others present for portions of the meeting were:  Lynda Hento and Lenny Uhrich.

MINUTES APPROVED:  Motioned by Miller, seconded by May to approve the minutes of the June 5, 2008 meeting.  Motion carried.

CLAIMS APPROVED:  Election payroll and mileage $2,578.66; Lien Transportation Inc, asphalt mat on County Road 15S, 212,815.32; South Dakota State Treasurer, motor vehicle, state fees, drivers license 87,282.43.

   Publishing:  The Pride of the Prairie $453.41.

   Phone & Utilities:  Dependable Sanitation $95.50; Roscoe City Office 87.00; Tri State Water 37.30; Venture Communications Coop 138.96.

   Election Polling Location Rent:  Hosmer Rural Fire Department $40.00; Roscoe Volunteer Fire Department 40.00; Vermont Township 40.00.

   Professional Fees:  Edmunds County States Atty $1,155.54; Patricia Larman 100.00; Noll Collection Service 7.50; William J Rappe 160.56; SD Dept Of Revenue 77.50; Yankton County Treasurer 101.25.

   Travel Expenses, Dues & Registration:  Mark Gramm $201.28; SD Association of County Highway Superintendents 30.00; SD Association of Fairs & Celebrations 55.00.

   Supplies, Parts & Repairs:  Access Elevator & Lifts $2,995.00; California Contractors 298.50; Carquest 207.05; Dakota Electronics 275.00; Dakota Supply Group 12.85; Farm Plan 111.66; Fastenal Company 1.06; Fleet Services 2,201.40; Growmark 1,762.20; Intoximeters 118.50; Ipswich Hardware 32.57; Kay Jay Services 3,352.46; Lehr Welding & Repair 90.00; Microfilm Imaging Systems 38.50; Jerome Schaffner 100.00; US Bank 1,120.29.

   SALARIES OF OFFICERS AND EMPLOYEES FOR MONTH OF MAY:  Commissioners $3,320.80; Auditor 5,007.48; Treasurer 5,007.48; States Attorney 2,375.00; Courthouse Maintenance 2,243.66; Director of Equalization 4,898.80; Register of Deeds 5,007.48; Veteran Service Officer 771.00; Sheriff’s Department 14,282.86; County Jail 3,707.06; Emergency Management 1,312.50; E911 Communication Center 1,212.70; Highway Department 34,558.40; Extension Department 2,182.40; Weed Department 239.40, Coroner 58.00.

   PAYROLL DEDUCTIONS AND BENEFITS:  Ipswich State Bank, social security $12,823.72; Ipswich State Bank, withholding 5,220.92; SD School Dist Benefits Fund 14,146.74; AIG 240.00; Centerstone Insurance 161.16; Conseco Health Insurance 127.84; First Concord Benefits 37.40; SD Retirement 9,854.46.

   Motioned by Schock, seconded by Jangula to pay all claims.  Motion carried. 

FINANCIAL REPORT:  Motioned by Jangula, seconded by Schock to accept the May 31, 2008 Financial Statement for Edmunds County as follows:

Balance in Checking Account -- $106,267.14

Today’s Receipts -- $30,394.27

Checks and Drafts in Treasurer’s possession over three days -- $162.48

Change -- $1,300.00

Money Market -- $989,200.10

Funds Investment Trust (FIT) -- $600,000.00

Money Certificates -- $1,100,000.00

Total Cash Assets -- $2,827,323.99

 

            Edmunds County General Fund:

                 Balance May 1, 2008                                $ 858,727.95

                 May Receipts                                  430,975.11

                 May Disbursements                             583,925.38

                 Balance May 31, 2008                              705,777.68                  Motion carried.

REGISTER OF DEEDS:  Motioned by May, seconded by Miller to accept the Register of Deeds statement of fees for the month of May, 2008 in the amount of $3,525.70.  Motion carried.

JOINT POWERS AGREEMENTS:  Motioned by Miller, seconded by May to approve and allow the chairman to sign the joint powers agreements, between Edmunds County and the Townships of Cortlandt and Kent for the rental of county spray equipment and one Edmunds County highway employee at the rate of $60.00 per hour, effective June 17, 2008 through November 1, 2008.  Motion carried.

BRIDGE PROJECT BRF 6176(19):  RIGHT OF WAY DONATION:  Motioned by Jangula, seconded by Schock to approve and allow the chairman to sign the Agreements For Voluntary Right Of Way Donation, between Edmunds County and Loretta Thares and Sherwin & Judith Schwab, which grants Edmunds County temporary easement for the construction of Bridge Project #BRF 6176(19).  Motion carried.

   UTILITIES CERTIFICATE:  Motioned by Schock, seconded by May to approve and allow the chairman to sign the Utilities Certificates which certify that Edmunds County will or has moved or adjusted all utilities lying in the path of or conflicting with the construction of Bridge Project #BRF 6176(19).  Motion carried.

   LETTING AUTHORIZATION:  Motioned by Miller, seconded by May to approve and allow the chairman to sign the Letting Authorizations which acknowledge that the South Dakota Department of Transportation, Office of Local Government Assistance, estimates the costs of the following bridge projects which will be covered by 80% Federal funds and 20% County matching funds:  BRF 6176(19) - $293,702.00.  Motion carried.

  RIGHT OF WAY CERTIFICATES:  Motioned by Schock, seconded by Miller to approve and allow the chairman to sign the Right-of-Way Certificates which certify that Edmunds County has acquired all necessary right of way and temporary construction easements required for the construction of Bridge Projects BRF 6176(19).  Motion carried.

  RESOLUTION – BRIDGE REPLACEMENT #BRF 6176(19):  The following resolution was introduced by Commissioner Miller, who moved its adoption:  Resolution #2008-6-2, County Federal Aid Bridge Replacement or Rehabilitation Program.  The motion to adopt the resolution was seconded by Jangula.  Roll call vote:  May – yes, Miller – yes, Jangula – yes, Aman – yes, Schock – yes.  Resolution adopted.

   WHEREAS, the Edmunds County Board of County Commissioners desire the replacement of the bridge located 8.0 miles South & 9.0 miles East of Ipswich over Preachers Run Creek, STR #23-427-180.

   AND WHEREAS, Edmunds County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

      AND WHEREAS, the bridge is in need of replacement/rehabilitation for the following reasons:

       1.  The sufficiency rating is 46.8%.

       2.  The bridge is not located on a County or Township designated Minimum Maintenance Road.

       3.  The bridge is located on a Federal Aid Route, a school bus route, a mail route, a field to farm to market route, and a route to a rural church.

       4.  The load carrying capacity of the existing bridge cannot be improved to carry legal loads by      rehabilitation of the existing bridge.

   NOW THEREFORE BE IT RESOLVED, that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Secondary Road Plan” and the State’s “Standard Specifications for Roads and Bridges”, the bridge replacement project at the above described location.  Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.

   Edmunds County will have $58,740.00 available during calendar year 2009 to match available Special Bridge Replacement Funds.  Dated at Ipswich, SD, this 17th day of June, 2008.

 

BRIDGE PROJECT BRF 6176(20):  UTILITIES CERTIFICATE:  Motioned by Janugla, seconded by May to approve and allow the chairman to sign the Utilities Certificates which certify that Edmunds County will or has moved or adjusted all utilities lying in the path of or conflicting with the construction of Bridge Project #BRF 6176(20).  Motion carried.

   LETTING AUTHORIZATION:  Motioned by Miller, seconded by Schock to approve and allow the chairman to sign the Letting Authorizations which acknowledge that the South Dakota Department of Transportation, Office of Local Government Assistance, estimates the costs of the following bridge projects which will be covered by 80% Federal funds and 20% County matching funds:  BRF 6176(20) - $287,927.40.  Motion carried.

   RIGHT OF WAY CERTIFICATES:  Motioned by May, seconded by Jangula to approve and allow the chairman to sign the Right-of-Way Certificates which certify that Edmunds County has acquired all necessary right of way and temporary construction easements required for the construction of Bridge Projects BRF 6176(20).  Motion carried.

HIGHWAY SYSTEM – CHANGE ORDER:  Motioned by May, seconded by Miller to approve and authorize the Chairman to sign the Change Order, with SD Department of Transportation, to decrease the contract price on Project PH 8023(05), for County Signing, $3,279.65.  Motion carried.

LIQUOR HEARING:  Motioned by Schock, seconded by Jangula to approve the On and Off Sale Malt Beverage License for a Special Event to operate outside of a municipality from 11:00 A.M. on July 4 to 10:00 P.M. on July 6, 2008, in the name of the Roscoe Centennial Celebration Committee.  Motion carried.

HEALTH INSURANCE:  Peggy Birchem and Mike Hammrich, representing health insurance carriers in Edmunds County and Wellmark Blue Cross Blue Shield, Malcolm McKillop, from SD School District Benefits Fund, and Steve Henrichs and Wayne Langenfeld, from Starmark and Trustmark Insurance Company, met with the Board to discuss and quote health insurance.  A quote was also received from Sanford Health Plan.

   Motioned by May, seconded by Schock to remain with the SD School Districts Benefits Fund and to include lab and x-ray with the office copay and to increase the wellness benefit to $300.00.  Motion carried.

TRANSFER CASH:  Motioned by Schock, seconded by May to make a budgeted transfer of $16,000.00 cash from the General Fund to the Emergency Management Fund and a budgeted transfer of $20,000.00 cash from the General Fund to the E911 Communication Center Fund.  Motion carried.

MEETING SCHEDULED:  The next regular Edmunds County Commissioner Meeting will be held at 9:00 A.M. on July 1, 2008.

ADJOURN:  Motioned by Jangula seconded by Schock to adjourn at 11:20 A.M.  Motion carried.

 

 

 

                                                                                                                                                                   _________________________

                                                                   Jeffrey C. Aman

                                                                    Chairman of the Board

 

 

ATTEST: _________________________

               Keith Schurr

               Edmunds County Auditor